Rules

THE COMPETITION

Renaissance Photography Prize is an international photography competition (the Competition) which raises money for the Lavender Trust at Breast Cancer Care (registered charity in England and Wales 1017658 and Scotland SC038104 (the Charity)). It is organised by the Renaissance Photography Prize Ltd (Renaissance), a not-for-profit organisation that relies on support from volunteers and all pre-tax profits from the Competition are donated to the Charity.

By entering the Competition you are deemed to accept the competition rules (the Rules).

WHO CAN ENTER?

The Competition is open to all professional and amateur photographers worldwide. If you are under 16 you must have a parent or legal guardian’s permission to enter.

OPENING AND CLOSING DATES

The Competition will open for entries (Entries) at 12.00 GMT on 30 March 2017 and will close at 23.59 GMT on 26 June 2017. Entries received after the competition has closed will not be accepted.

Entries received and paid for before the 10 April 2017 23.59 GMT will receive an early bird discount (30%) on entry fees. The discount will be applied automatically at the time of payment. No discount will apply for Entries received after this time. All times are Europe/London.

No responsibility is accepted for network connectivity, computer hardware or software failures of any kind which may restrict or delay the sending of your entry.

ENTRY FEE AND NUMBER OF ENTRIES

The Competition consists of two sections: the single-image competition (the Single-image Competition) and the series competition (the Series Competition).
You can enter as many single images, series or combination of single images and series (the Entries) as you wish to the Competition.

The costs of entering (the Entrance Fee) are:

SINGLE IMAGE COMPETITION

£18 for 1 image
£27 for up to 3 images
£45 for up to 6 images
£65 for up to 10 images
The entry fee for more than 10 single images will be calculated using the above scale.
There are three categories in the Single-image Competition. You can enter the same image in more than one category and each time counts as one image for the purposes of calculating the entry fee. For example if you wish to enter the same image into two categories this will count as two images.

Twelve images in each category will be selected by the judges and exhibited at the Renaissance Photography Prize exhibition which will take place in London in Autumn 2017 (the Exhibition).

SERIES COMPETITION

£55 per entry (5 – 8 images from one body of work, plus project statement)
The Series Competition is open category. All projects are eligible regardless of subject or theme, providing the images entered are related and part of the same body of work.

From the entries to the Series Competition the judges will select:

three shortlisted series: five images from each of the three series will be exhibited at the Exhibition;
nine additional series: one image from each series will be exhibited at the Exhibition.
The curator will edit and choose which of the submitted images from the selected series will be exhibited.

All profit from the entry fees (after costs and any taxes) will be donated to the Charity.

You must complete the entry form and pay the entry fees before your entries will be considered.

Entries may be taken using digital or film.

Retouching / manipulation of digital images is accepted provided that all works are original works and not copies of other people’s works.

Renaissance reserves the right to refuse pictures that they consider offensive or inappropriate to the Competition; for example pictures that are obscene, in poor taste or that incite political, racist or religious hatred.

You can enter an image that has previously been entered into or has won another photography competition, provided that, by doing so, you are not in breach of the terms and conditions of this or any other photography competition.

You can enter an image taken at any time in the past 10 years. Proof of the creation date may be required if selected for the exhibition by the judges.

You can enter an image that has been submitted in previous years to the Competition, provided that it has not previously been selected as a Finalist Image and exhibited during the Exhibition.

HOW TO ENTER

All entries, whether taken digitally or on film, must be submitted electronically at www.renaissancephotography.org. Scans from film or prints are acceptable. Entries will not be accepted by post or hand.

Entries must be JPEG files of no more than 5000 pixels on the longest side and not more than 5 MB in file size.

The information you supply when entering the Competition includes, but is not limited to, your name, country, website, titles of work and project statements and will be stored in accordance with our Privacy Policy. See Privacy Policy.

Images should not be marked with the photographer’s name or studio. Entries with visible names, logos or other watermark/copyright information will be disqualified. Names and copyright information in meta data is allowed.

See How to enter 1-2-3

PROJECT STATEMENT

Entries into the Series Competition are required to be accompanied by a project statement. This should be between 100 – 250 words, and describe the work. No project statement is required in the Single-image Competition but can optionally be added. The statement may be used in the catalogue if the entry is selected by the judges.

Additionally, entries into both Series and Single-image Competitions may be accompanied by title and descriptive caption. These may be presented during the exhibition.

Renaissance reserves the right to edit all supplied texts for the purposes of publication or exhibition, including edits for spelling, grammar and content length.

REFUND POLICY

By accepting the Rules of the Competition and subsequently submitting your images, you have entered into an agreement with Renaissance. Once entered, images cannot be withdrawn unless Renaissance is notified of a copyright / permissions problem, in which case the images will be withdrawn on your request or that of the copyright holder. The entry fee will not be refunded.

JUDGING AND NOTIFICATION

The judges are listed on the Judges page. The judges will be divided into two groups to judge the Series Competition and the Single-image Competition. The division of the panel is not published and is at the sole discretion of Renaissance.

Judging will take place in June / July 2017.

The judges will select 60 images for the Exhibition (the Finalist Images).

From the Finalist Images, the judges will select the following as the Shortlist (Shortlist):

3 single images in each of the three categories of the Single-image Competition (9 images in total)
3 series in the Series Competition.
From the Shortlist the judges will choose:

2 overall winners (the Renaissance Photography Prize Best Single Image and the Renaissance Renaissance Photography Prize Best Series);
1 category winner in each of the 3 Single-image categories (the Category Winners); and
1 runner-up of the Series Competition (the Runner-Up) (together the Winners)
Shortlisted photographers will be notified by email by the end of July 2017. Email delivery receipt will be deemed proof of notification and any time period will run from this date. The names of the Finalists, including the Shortlisted photographers, will be posted on the website and on social media channels.

The Winners will be announced during the award ceremony held during the Exhibition (the Awards Ceremony). Travel and accommodation costs to attend the Awards Ceremony are at the expense of the finalist.

The judges’ decision is final and no discussion or correspondence can be entered into in respect of their decision.

The names of the judges are subject to change without notice at the sole discretion of Renaissance.

PRIZES

Prizes are listed on the Prizes Page.

Prize winners will be announced and prizes awarded at the awards ceremony. If any prize winners are unable to attend the Awards Ceremony their prize money will be transferred to them (less bank charges) within 10 working days of receiving payment details. If the prize includes a voucher from one of the supporters, arrangements for sending/activating this will be made with the individual winners after the Award Ceremony.

Prizes are non-transferable and non-cash prizes are not redeemable for cash.

Where prizes are location specific (e.g. portfolio review) and the prize winner cannot travel, Renaissance will make reasonable efforts to offer an online solution. However, this cannot be guaranteed.

SEND A HIGH RESOLUTION FILE

If your image is selected as a Finalist Image for the Exhibition, whether taken digitally or on film, you must, within 10 days of notification, provide a high resolution 300dpi file, minimum 40 cm on the shortest side when printed. The high-resolution file should be saved as a jpeg and the file-size should not exceed 20 MB when sent to the Competition. Details of how to supply files will be provided at time of notification.

All prints will be made using archival exhibition printing and the cost of producing the work for the exhibition will be covered by Renaissance.

If you don’t provide a high-resolution file within this timeframe you may forfeit your prize and/or your place in the Exhibition.

PRINTING AND FRAMING

Renaissance works with sponsors to print high quality archival prints for the Exhibition from the high-resolution file you provide and covers the cost printing and framing. You may not exhibit your own print.

Renaissance will print C-Type prints on semi/matt paper to a very high standard of exhibition printing. Unfortunately we are unable to take into consideration different paper preferences of the Finalists (see Limited Edition Images). If you have specific requirements you should contact us to discuss and we will do our best to meet your request. However, this cannot be guaranteed.

The prints will be framed using archival methods in white frames. Special framing requests cannot be accepted.

SALE AND STORAGE OF IMAGES

The Finalist Images will be available for sale during the Exhibition, at the Awards Ceremony and for a period of 12 months after the exhibition (including online on the Renaissance website) to raise money for the Charity.

The sale price will be determined by Renaissance and is not negotiable.

Net proceeds from the sale of the first print of an image will go to the Charity. Net proceeds from subsequent sales of an image (after printing costs) will be split 50/50 between the Charity and the photographer.

If a print has not been sold you can contact Renaissance after the 12 month period has elapsed to obtain your unsold print or to ask for it to be destroyed. Postage for the return of any unframed print is at the expense of the Finalist.

If, 24 months after the Exhibition, you have not reclaimed your print or requested that it be destroyed, then you will be deemed to have donated it to Renaissance. It may be destroyed, stored or sold at future events to raise money for the Charity.

LIMITED EDITION IMAGES

If a Finalist Image is part of an edition of prints, you agree to allow Renaissance to print its own size for the exhibition. This can be in the same or separate edition, depending on your limitations and preference, but must be at the size and price determined by Renaissance who will agree with you how many prints to make available for sale.

Where a print is part of a limited edition, full information must be disclosed at the time of supplying the High Res file, and a note about the edition will be displayed at the Exhibition.

GENERAL TERMS AND CONDITIONS

By entering the Competition you release Renaissance, the judges, sponsors and supporters from and against all claims and damages arising from or in connection with your participation in the Competition. You agree to comply with the Rules.

You are responsible for informing Renaissance of any changes to the information entered on the entry form, in particular of any change of contact details at any time before the Awards Ceremony.

You agree to take part in post-competition publicity.

COPYRIGHT AND PERMISSIONS

By submitting images to the Competition, you confirm and warrant that:

you are the sole author of each Entry and that it is your original work;
you own the copyright and any other intellectual property rights of each image;
you have the permission of those pictured in the image (or, where the image shows any persons under 18, the consent of their parent/guardian) for the usage rights required in the section on licensing below and will indemnify Renaissance against any claims made by any third parties in respect of such infringement;
you have not licensed or disposed of any rights in the image that would conflict with uses to be made in the licensing section below; and
you have received any necessary permissions from the owner(s) of buildings included in submitted images for the usage rights required by the licensing section below and will indemnify Renaissance against any claims made by any third parties in respect of such infringement.
You retain copyright of your images.

LICENSING

By entering the Competition, you grant Renaissance and its supporting partners a non-exclusive, irrevocable license to reproduce, enlarge, publish or exhibit, on any media, the images for any purpose solely and exclusively to promote the Competition, Exhibition and Awards Ceremony from the time of entry and for a period of 5 years after the close of the Competition. This may include, but is not limited to:

magazine coverage of the Competition and Exhibition;
inclusion in a catalogue;
display at the Exhibition or any connected exhibitions;
on renaissancephotography.org website and on the websites of sponsors and supporters;
in advertisements used to promote the Competition;
for use in press releases to be distributed to national, regional & specialist press giving information about or promoting this and subsequent Renaissance competitions.

DATA PROTECTION

Entrants details will be stored on the competition database for the purposes of the Competition. By entering the Competition, you agree that Renaissance can collect, save and process the personal data provided (the Data) in accordance with the Privacy Policy.

LIABILITY

Renaissance shall not be liable for any loss, damage or injury incurred as a result of participation in, or other involvement with, the Awards, to the extent allowed by law.

The information given in these rules is correct, but Renaissance reserves the right to change any of the above without prior notice. Our Privacy Policy may also change from time to time. In this case, the amended version will be published on our website.

By entering the competition, you agree to be bound by these rules. If you breach the rules your entry will be void. If a breach has occurred, but is discovered after the award of a prize, then Renaissance may request the return of that prize.

PROMOTER

The Renaissance Photography Prize Ltd, a not-for-profit company limited by guarantee, company number 08824676 whose registered office is at 71-75 Shelton Street, London WC2H 9JQ and whose business address is c/o the Lavender Trust at Breast Cancer Care, 5-13 Great Suffolk Street, London, SE1 0NS. All pre-tax profits will be donated to the Charity. In previous years Renaissance has donated profit of between £25,000 and £50,000 annually. In 2014 Renaissance donated £40,000 to the Charity.